It is important to us that you understand and are happy with how we use your information. This Privacy Notice explains what personal information we collect, when and why we collect it, how we use it, how long we keep it, the conditions under which we may share it with others, how we keep it secure and your rights. In this Privacy Notice, “personal information” or “personal data” means information that (either in isolation or in connection with other information held by us) enables you to be identified as an individual or recognised directly or indirectly.

Please take time to read this Privacy Notice in full.

OVERVIEW

References to “our”, “us”, “we” or “The ladder club” within this Privacy Notice are to the ladder club (UK Registered Company No. 15188064) and our subsidiaries from time to time.

If there is anything you are unsure about in this Privacy Notice or if you have any questions about the privacy policies and practices of The ladder club or our service providers, feel free to contact us by email at hello@theladderclub.co.uk 

The ladder club is responsible for processing the personal information you provide to us or that we collect from other public sources and is the data controller of the data covered by this Privacy Notice under applicable data protection laws.

DATA SUBJECTS

This refers to people like you, who are our members and take part in our activities.

WHAT DO WE DO WITH YOUR PERSONAL DATA?

At The ladder club, we want to help state educated students get the most out of their time at university through organising upskilling workshops, events with employers and socials. We also want to support state educated professionals throughout their career, as well as supporting them to support state educated students, whilst ensuring that we maintain an inclusive environment. We use your personal data to help us organise the sort of activities that you like to come to, and to keep you informed about those activities, as well as ensuring that our outreach and activities reach those who need it most. We can do this because we have a legitimate interest in knowing who is participating in our activities and in being able to share with them details of our activities (including any changes) and related activities.

Additional optional information we only keep and use with your consent. We rely on consent as a legal basis for marketing/fundraising communications which fall outside our core programme activity.

For members who attend workshops with employers: we may disclose your personal information to the relevant employer for the purposes of enabling them to facilitate the workshop according to your needs. 

The ladder club Foundation operates at a number of university campuses across the UK through student societies. We collect your data from the student societies to ensure that we are able to run our programmes for as wide a range of individuals as possible at a national level and tell you about our events in our national newsletter. We may also disclose your personal information to 

For our employer partners and its volunteers, we will process your personal information in order to fulfil our obligations related to such contracts and agreements with commercial partners and suppliers. 

WHY DO WE COLLECT THIS DATA?

To understand our membership, to offer places on our national programmes, to offer you opportunities, to undertake research and evaluation on our impact, to speak to sponsors about our membership base, to review your career progression and to offer you support. For donors, we collet your data for information giving and promotional purposes, and to undertake evaluation about our work.

WHAT TYPE OF PERSONAL DATA DO WE COLLECT?

Members

We collect your name, employment details .We may also collect special category data (as defined by applicable data protection laws) from you. This includes information about your ethnic origin.

Website users

When you visit our website, we (and our service providers) may use cookies and other technologies to automatically collect the following information:

• Technical information, including your IP address, your login information, browser type and version, device identifier, location and time zone setting, browser plug-in types and versions, operating system and platform, page response times and download errors;

• information about your visit, including the websites you visit before and after our website and items you viewed or searched for;

• and length of visits to certain pages, page interaction information (such as scrolling, clicks and mouseovers) and methods used to browse away from the page.

OUR LEGAL BASIS FOR PROCESSING PERSONAL DATA

Collecting personal data based on legitimate interest

Most of the personal data we use is processed by us on the basis of our legitimate interest. This legitimate interest is primarily related to the delivery of our programmes. It is in our legitimate interest to process personal data required from the running of these programmes and for carrying out day to day operations as an organisation.

YOUR RIGHT TO WITHDRAW CONSENT AT ANY TIME

You can tell us that you no longer wish us to use your data in this way and, if you do, we must stop using it as soon as is reasonably practical.

1. Your right to require the erasure of your data (right to be forgotten)
   If you no longer wish us to have or use your data you can tell us to remove your data completely from our records and we must do so as soon as is reasonably practical.

2. Who gets to see your personal data?
   Within The ladder club, access to your personal information is restricted to certain members of operational team on a need-to know basis or as required by law. We may also share your personal data with third parties in certain circumstances as detailed in the section ‘Do we share your data with anyone?’ below. 

3. Do we share your data with anyone?

We share your data for specific reasons only, mainly related to delivering and carrying out research into our programmes.

We may share your personal information with the following third party organisations:

• External auditors;

• Service providers, including the following:

• Infrastructure and IT service providers;

• Marketing, advertising and communications agencies;

• Academic institutions or similar to enable The ladder club to conduct research to improve our programmes and/or for the public interest

• Our strategic partners, subject to your consent;

• Prospective supporters (e.g. charitable trusts);

• Third parties permitted by law (for example, where required to disclose certain information to comply with a legal or regulatory obligation).

• We may also share your personal data with third parties permitted by law (for example, where required to disclose certain information to comply with a legal or regulatory obligation). If required by law: We will disclose your personal information if required by law or if we, as an organisation, reasonably believe that disclosure is necessary to protect our organisation’s rights and/or to comply with a judicial proceeding, court order or legal process. However, we will do what we can to ensure that your privacy rights continue to be protected.

WHEN DO WE COLLECT PERSONAL DATA ABOUT YOU?

We collect information directly from you when:

• you are engaging with, participating in, supporting or volunteering in our national and local events;

• you become a member of The ladder club;

• engaging with third party sources (receiving emergency contact details, public sources or social networks).

HOW LONG DO WE KEEP YOUR PERSONAL DATA?

We will only retain your personal data for as long as it is necessary for the purpose for which that data was collected and to the extent permitted by applicable laws. When we no longer need to use your information, we will remove it from our systems and records and / or take steps to promptly anonymise it so that you can no longer be identified from it (unless we need to keep your information to comply with legal or regulatory obligations to which we are subject).

In all cases, our need to use your personal information will be reassessed on a regular basis, and information which is no longer required for any purposes will be disposed of safely.

We do not transfer your personal data to other countries. 

THE EXISTENCE OF EACH OF YOUR RIGHTS

Under the General Data Protection Regulation you have the following rights:

1. to be told about what data we have, how and what we use it for, and who we share it with (as we are doing in this Privacy Notice);

2. to be given access to your personal data;

3. to have any errors corrected or incomplete data completed;

4. to stop us using your data if you think our use is unjustified or the data are inaccurate.

YOUR LEGAL RIGHTS AND OBLIGATIONS

You are under no legal obligation to give us your personal data if you do not wish to. If you have any questions, comments or concerns about how we handle your Personal Information, then you may contact us by sending an email to hello@theladderclub.co.uk. The ladder club founder is responsible for the management of data (from collection through to disposal). 

We have implemented technical and organisational security measures in an effort to safeguard personal information in our custody and control. Such measures we have implemented include, limiting access to personal information only to volunteers and authorised service providers who need to know such information for the purposes set out in this Privacy Notice, as well as other technical, administrative and physical safeguards.

While we endeavour to always protect our systems, sites, operations and information against unauthorised access, use, modification and disclosure, due to the inherent nature of the internet as an open global communications vehicle and other risk factors, we cannot guarantee that any information, during transmission or while stored on our systems, will be absolutely safe from intrusion by others, such as hackers.

The existence of automated decision making, including profiling
The Company does not use computers to analyse your data in order to make computer decisions about what communications the company should, or should not, send to you.

USE OF COOKIES 

Our website uses cookies to optimise your user experience. Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer's hard drive.

By using our site you are consenting to our use of these cookies.

LOG DATA

Like many site operators, we collect information that your browser sends whenever you visit our website ("Log Data").

This Log Data may include information such as your computer's Internet Protocol ("IP") address, browser type, browser version, the pages of our website that you visit, the time and date of your visit, the time spent on those pages and other statistics. This helps us to improve the site by monitoring how you use it.

We may use third party services such as, but not limited to, Google Analytics to collect, monitor and analyse this in order to help us measure traffic and usage trends for the website. We collect and use this analytics information in aggregate form such that it cannot reasonably be manipulated to identify any particular individual user.

LINKS TO OTHER WEBSITES AND SERVICES

We are not responsible for the practices employed by websites or services linked to or from our websites, including the information or content contained therein. Please remember that when you use a link to go from this site to another website, our Privacy Notice does not apply to third-party websites or services. Your browsing and interaction on any third-party website or service, including those that have a link or advertisement on our website, are subject to that third party’s own rules and policies.

The right to complain to the UK Information Commissioner’s Office

If you are dissatisfied with the way that the Company is collecting, holding, processing and using your personal data you are entitled to complain to the Information Commission.

CHANGES TO THIS PRIVACY NOTICE

We may update this Privacy Notice at any time and ideally you should check it regularly for updates. If there are any really important changes to the Privacy Notice or to how we use your information we’ll let you know.